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381 - Former champions of the GID (1)

recent years, public agencies and private sector organizations of all sizes need to resort to professional resources that could be called specialists "genius documentary" to ensure good governance their files and documents. In all cases, the practice shows that the establishment of systems integrated document management (IPM) should take place in two distinct steps requiring two types of specialists.

During the design phase and development of document management tools, super specialists in business process analysis, architecture, literature and life cycle management of documents are required and, for a period temporary. A few weeks or months at most. These high-level speakers, whether external or consultants hired as temporary employees for limited period (several weeks or months) have a temporary role, but how to play strategically in organizations that require their services.

integrators As consultants, they must possess all knowledge, know-how and interpersonal skills and the expertise to establish, in constant liaison with the human bodies, guidelines, policies , work tools, standards, procedures, guidelines for the effective and efficient management of documents both in paper and technology. They must rely on an extensive academic background and high level, at the forefront of knowledge in management of both organizations, information technology and integrated document management. They must also possess a wealth of varied experience in the field. All these requirements essential to the success of such projects.

Once this is completed, the ownership of the system can then be performed by another level of industry professionals present at all times or on demand to facilitate the smooth deployment and maintenance. These "Documestres ™" organizational or sector should be involved in the process Development of document management tools (hierarchical classification scheme and retention rules) in order to master the principles and implementation. With a title that enhances their professional profile within the organization, they occupy a crucial role: to train and support the organization's human resources in creating a sector by sector, the system of GID and maintain it allowing it to evolve in accordance with the guiding principles upon which it rests. Availability, full-time during the intensive phase of implementation of new practices and subsequently in shared tasks, is essential, especially in medium and large organizations to ensure sustainability.

Their training should include the acquisition of the full range of knowledge, know-how and expertise in teaching to be learning new ways of doing things, change management, communication, human relations in use of technology and of course in records management and archival records for permanent preservation.

These two groups of stakeholders must be recognized and respected champions in their field by their level training by the leadership they have assumed in their bodies and their image. In 2011, it seems that university training programs to help develop this new class of professionals in management of organizational resources needed: documents and records that document.

Thought to continue in a future post.

Michel Roberge